ADMINISTRATIVE ASSISTANT 4

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Date: Oct 5, 2017

Location: Edison, NJ, US, 08837

CenturyLink (NYSE: CTL) is a global communications, hosting, cloud and IT services company enabling millions of customers to transform their businesses and their lives through innovative technology solutions. CenturyLink offers network and data systems management, Big Data analytics and IT consulting, and operates more than 55 data centers in North America, Europe and Asia. The company provides broadband, voice, video, data and managed services over a robust 250,000-route-mile U.S. fiber network and a 300,000-route-mile international transport network.

Executive ASSISTANT

Job Location: Edison, NJ

Position Summary:

The Executive Assistant will provide high-level administrative support for our Executive Management The Executive Assistant serves as the primary point of contact for staff, investors and business leaders.

The Executive Assistant works under the direction of the SVP and supports the overall day-to-day needs in the office.

In addition to written correspondence and heavy scheduling demands, the Executive Assistant will coordinate agendas for internal and external meetings, manage domestic and international travel arrangements and work on special projects assigned by Executive Management. The Executive Assistant will handle non-routine correspondence and highly confidential and sensitive information

Major Responsibilities:

    • Manages and coordinates Executive Management’s calendars. Schedules meetings, conference calls, travel arrangements and prepares Executive Management with required materials for such events. Make all logistical arrangements (i.e. flights, accommodations, transpiration, and other reservations)
    • Attends meetings and record, type and distribute meeting minutes. Conducts follow-up with meeting attendees as needed. Prepare letters, thank you notes and other correspondence
    • Coordinate with the Office Manager on office-wide events as directed by the Executive
    • Maintains and updates email and filing system for Executive Management.
    • Reviews incoming emails and screens inbox for priority messages. Answer phone calls and direct calls to appropriate parties or take messages. Assist in preparing materials for Board meetings and professional seminars
    • Liaises with other departments, including senior management, on Executive Management’s requests and priorities.
    • Maintains open-door policy with Executive Management (no gate keeping) while providing appropriate follow-up regarding pending items.
    • Types and designs general correspondence and memos. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
    • Collects business travel receipts and provides travel expense reports to the Accounting Department.
    • Provides occasional administrative support for other senior managers when needed,

Qualifications:

  • Strong knowledge of Microsoft office tools

  • Excellent organizational skills

  • Ability to work in a culturally diverse environment

  • Success factor and concur experience is preferred

Prior Experience and Education:

  • Minimum of 4-5 years’ experience in the same role

  • Bachelor’s Degree required

Job Type: Full-time

 

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Alternate Location: US-New Jersey-Edison

Requisition #: 129749

This job may require successful completion of an online assessment. A brief description of the assessments can be viewed on our website at http://find.centurylink.jobs/testguides/ 

EEO Statement

No Discrimination. We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training. Any offer of employment is contingent upon the results of a pre-employment drug test and background check.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Job duties and responsibilities are subject to change based on changing business needs and conditions.


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